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Privacy Policy

Last updated: 2026-02-23

Introduction

This website is owned and operated by Sarah Kirby, live wedding painter (“we,” “our,” or “us”).
We are committed to protecting your privacy and handling your personal information with care, discretion, and professionalism.

In order to provide a seamless and personalized client experience, we collect only the information necessary to communicate with you, plan your artwork, and deliver our services.

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Information We Collect

Information you provide

When you inquire, book services, or communicate with us, we may collect:

  • Name

  • Email address

  • Phone number

  • Wedding or event details

  • Venue and date

  • Mailing address (if artwork is shipped)

  • Any details you choose to share about your event

This information is provided voluntarily through contact forms, email, contracts, or booking communication.

 

How Your Information Is Used

We use your information to:

  • Respond to inquiries

  • Prepare quotes and proposals

  • Send contracts and invoices

  • Plan and create your commissioned artwork

  • Communicate before and after your event

  • Maintain internal booking records

  • Improve our services and client experience

We collect only what is necessary to provide our services.

 

How Your Information Is Stored

Client information may be stored securely through:

  • Website contact form submissions (Wix)

  • Email correspondence

  • Booking spreadsheets or internal records

  • Invoicing/payment platforms

  • Secure cloud storage

We take reasonable steps to protect your information and limit access to the business owner.
Information is used only for client service, administrative, and legal purposes.

Client records may be retained for bookkeeping, tax, and legal obligations.

 

Third-Party Services

We use trusted third-party services to operate our business, including:

  • Website hosting (Wix)

  • Email providers

  • Invoicing and payment processors

  • Cloud storage and spreadsheets

  • Analytics tools

These platforms may store or process information as required for their function. We choose reputable providers and do not sell your personal information.

We may also use secure digital tools to assist in drafting emails or managing communications. These tools are used solely to support client service.

 

Portfolio, Artwork & Marketing Use

As a visual artist, sharing completed artwork and event moments is an important part of our portfolio and business.

We may use photographs, video, or images of finished paintings for:

  • Portfolio display

  • Website galleries

  • Social media

  • Marketing materials

  • Publications or features

This may include images of:

  • The finished painting

  • The painting in progress

  • Event atmosphere

  • Venue details

We are mindful and respectful when sharing work.

If a client prefers their artwork or event not be shared publicly, they may notify us in writing and we will honor reasonable requests for privacy.

 

Sharing of Information

We do not sell, rent, or trade your personal information.

Information may only be shared when necessary to provide services, such as:

  • Sending invoices

  • Delivering artwork

  • Fulfilling legal or tax obligations

 

Cookies & Website Data

This website may use cookies or analytics tools to:

  • Ensure proper site functionality

  • Understand website traffic

  • Improve user experience

You may accept or decline cookies through the website banner.

 

Your Rights

You may request to:

  • Access the personal information we hold about you

  • Correct or update your information

  • Request deletion where legally permitted

 

To make a request, contact us below.

Contact

Sarah Kirby
Live Wedding Painter
sarahkirbyart@hotmail.com

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